When Kerfoot was awarded the project, we were fully aware of its significance to the Council as Gordon Library is their biggest library in terms of size and user base.
The tender process considered not only to the monetary aspect but also the methodology to complete the works with minimal disruption and absolute compliance to economical, practical and environmental requirements, including the recycling and appropriate disposal of all waste including all metal, cable, tubes, ballasts and starters present in over 200 light fittings that were removed from site.
The main library floor presented the biggest logistical, technical and resources challenge in this project.
We had one single opportunity to complete the works in a 7-day timeframe that was booked 3 months in advance to comply with closure notice requirements to the public.
Through focussing on problem solving we managed to complete the works within the time frame despite light fitting being only delivered to site days after their scheduled delivery date and requiring additional onsite assembly that should have been done in factory.
The scope of works was clearly defined with milestones and stakeholders identified at the beginning of the works to minimise unforeseen costs.
During the project, it was discovered that the system as designed by the lighting consultants would not comply with the library’s requirements for user comfort and safety, Kerfoot and the Council worked very closely to document and apply changes to the project with minimal cost impact to either party. This was possible by focussing on the solution, not the problem.
This ensured the financial success of the project for Kerfoot and the client.
Time lines were developed and deadlines established, suppliers and procurement schedules were developed and managed to maintain the onsite and correct delivery of items for the installation.
All of this management and communication with the client, consultants and suppliers maintained the programme of this project and success for all involved.